Oversee organization’s overall financial and accounting practices.  Responsible for Primary Care Coalition's (PCC) financial and accounting activities including but not limited to budget management, financial reporting, financial analysis, general accounting, insurance, payroll and benefits accounting, accounts receivable and payable, purchasing, internal auditing and budgetary controls of the organization.  Develops and coordinates appropriate accounting and statistical data for all departments of the organization. Final candidate selected must have residency in state of Maryland, and/or adjoining state or Washington DC within 30 days of date of hire. PCC does not pay for relocation.

Responsibilities: 

1. Fiscal management:

• Directs, establishes, and coordinates the preparation of financial statements and all related activity.   Reviews financial statement information reflecting the organization’s cash balance, revenues, expenditures, securities and assets position.  Monitors receipts and expenditures against budget and prepares periodic (e.g. monthly, quarterly) reports showing variance of operating results from budget.  Advises COO and CEO on areas where there is significant variance or potential for financial risk.  Prepares reports required by regulatory agencies. Assists CEO in preparing reports to the Board of Directors and in support of the Board Finance Committee.
• Ensures integrity of PCC’s Financial Statements; Oversees general accounting and accounts payable processing of payments to vendors and maintains the correct and accurate accounting classification of all expenditures and documents.  Manages regular accounting operations including payables, receivables and cash receipts. 
• Communicates clearly and effectively with Funder contract managers, rapidly resolving invoice or budget differences or alerting COO to issues.

Cash management:

• Establishes and implements policies and controls for cash management and reserves that ensure adequate and reliable cash flow to meet organization needs; assures reconciliation of all cash and investment accounts and agreements (accounts, lockboxes, credit cards, etc.)  Advises and works closely with the CEO and COO, as well as Project/Program Directors, in coordinating expenditures with forecasted cash flow.
• Monitors asset acquisition, transfer and disposition activities.  Reviews asset depreciation and amortization schedules.
• Oversees disbursement of grant funds, working closely with Project and Program Directors. Recommends benchmarks for measuring financial and operating performance of PCC.Controls.
• Ensures compliance with local, state, federal and grant budgetary, financial and non-profit reporting requirements.  Ensures records are maintained in accordance with generally accepted accounting and auditing standards.  
• Establishes procedures and systems necessary to maintain proper records and to afford adequate accounting controls and services.  
• Coordinates annual external independent audit and federal Single Audit when needed; provides documentation and answers auditor questions as needed.  Provides recommendations for procedural improvements in accounting and finance areas, and implements recommendations from external auditors, as directed by COO or CEO.  Provides financial data and charts for PCC Annual Report.
• Provides assessment and recommendations for selection and implementation of automated financial, payroll, purchasing and management information systems.
• Reviews and keeps copies of all contracts and agreements in which PCC is contractually responsible for payment including lease agreements, bank loan contracts, MOUs, insurance coverage, and contracts with funding sources where PCC is responsible for payment under that contract. 

Management and Supervisory:

• Oversees routine operations of the Accounting department.  Maintains a departmental structure, policies and procedures, staffing and an effective workflow to accomplish the department’s goals and objectives. Accepts responsibility and accountability for goals and team tasks. 
• Shares knowledge and expertise willingly, mentors staff, and involves appropriate staff in planning, decision-making and problem solving.
• Support staff, communicate performance expectations, coach, counsel, and provide department staff with opportunities to hone skills and advance careers.

Budgeting:

• Develops and maintains detailed contractual program budgets in conjunction with contracts and program managers. 
• Monitors program budget to actual results, working with program managers to address including creating budget modification requests when necessary.
• Assists senior management in developing departmental Admin Budgets and responsible for preparation of overall PCC annual budgets.

Additional Duties:

• In conjunction with COO and HR Manager, manages relevant aspects of the organization’s insurance programs.  
• Assess needs and prioritize accounting workflow/control improvement projects.  Within approved budgets, implement improvement projects, including potential transition to another accounting system.  
• Serve as backup for payroll review and submission. 
• Coordinates with and responds to management team on financial matters and grant proposals as needed.
• Performs other duties as assigned and as requested.

Qualifications:  

• Bachelor’s Degree in Accounting, Finance or Business Administration required.  CPA and/or MBA desirable.
• Ten plus years’ experience in accounting and finance required.  Nonprofit accounting experience required.  Three or more years of supervisory management responsibility required.
• Thorough knowledge of all federal and state accounting regulations and reporting procedures.
• Thorough understanding of all accounting functional areas.  Experience with accounting computer systems, software and applications.

Skills and Abilities:

• Advanced proficiency in financial accounting, spreadsheets (Excel), proficient in word processing (Word), Microsoft outlook, computer systems, software and accounting applications.
• Strong, verbal, written, analytical and organizational skills.
• High level of ethics, integrity, transparency, and trustworthiness.  Keeps commitments, maintains confidentiality.
• Ability to effectively prioritize and handle multiple tasks.  Demonstrates thoroughness and success with detail work.  Results-focused: maintains productivity with minimal direction and supervision.
• Makes timely and well-reasoned decisions; includes appropriate people in decision-making process.
• Strong interpersonal skills and the ability to collaborate effectively with individuals, teams and committees.
• Proven ability to create and maintain a positive and effective team culture, address performance concerns clearly and expeditiously, mentor and support staff. 
• Can maintain stable and helpful performance under difficult circumstances, operating comfortably in uncertain environment.

Telework and Work Hours:

This job is approved for telework, when activities do not require a physical presence. This position is expected to attend in-person meetings at the PCC headquarters office with advance notice, and occasionally attend in-person meetings at other locations within Montgomery County such as with funders, partners, or auditors.  This position has in-office work requirements at PCC headquarters, at least monthly, to handle checks, mail and other physical documents as part of finance and accounting operations. 

ADA Requirements:

This job operates primarily in an office environment.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to sit, stand, talk and hear.  The employee is required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms.  This position requires frequent verbal and written communication skills, math and calculation skills.  This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.  Work involves travel to meetings, conferences and client sites, which may require long periods of walking and standing.

DISCLAIMER: 

This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent.  An incumbent may be asked to perform other duties as required.

Primary Care Coalition is an Equal Opportunity Employer.