The Primary Care Coalition (PCC) seeks a committed and enthusiastic Administrative Coordinator to provide administrative and logistical support to the Board of Directors, Chief Executive Officer, and Executive Leadership Team. This entry-level position provides an opportunity to launch your career in a fast-paced organization dedicated to positive community impact. The successful candidate will be an organized self-starter who is excited about serving in an administrative role to gain experience working closely with senior executives and Board members.

Recognized as a leader in reducing health disparities in Montgomery County, Maryland and the surrounding communities, the PCC strives to provide a coordinated network of high-quality care for low-income, uninsured and underinsured, ethnically diverse individuals. The PCC envisions a strong, vibrant community that supports all people in achieving healthy lives. We work to improve health equity in our community by building partnerships with other organizations and strengthening systems of care.

Primary Responsibilities

1. Board and Executive Support. Provide administrative support to the Board of Directors, CEO and organization senior leadership including preparing briefing packet, scheduling meetings, and maintaining meeting minutes. Draft, edit, and format correspondence and presentations as requested. Maintain accurate and complete files and data.

2. Project management. Manage and oversee internal projects and special initiatives as assigned including developing and maintaining detailed project schedules and related checklists and timetables to meet project deadlines. Notify responsible parties of approaching deadlines in a timely manner. Provide ad-hoc analytical and research support as needed.

3. Support communications. Manage the PCC’s e-newsletters, website and social media platforms. Annually, refresh website content to reflect the latest program activities and impact. Maintain a robust organizational presence on LinkedIn, Twitter, Facebook, and other relevant social media platforms. Collaborate with program staff to coordinate production of newsletters, webinars and other formats to support communications needs of the organization. Engage vendors including video producers/editors, proofreading services and printing vendors as needed to produce polished and compelling materials. Monitor PCC general inquiry inbox and voicemail and forward inquiries to different staff and departments as appropriate.
4. Event management. Serve as point of contact with vendors to ensure seamless logistics for high profile events. Identify caterers, A/V support, venue options, and other vendors as needed. Collaborate with internal and external partners to execute the event program. Promote the event to drive sponsorships and ticket sales.

Secondary Responsibilities

1. Participate fully and collaboratively in staff and team management work groups.
2. Represent PCC at meetings in a professional and informed manner to maintain and/or establish key community and business contacts and connections.
3. Together with all PCC staff, share responsibility for ensuring all organization activities and operations are carried out in compliance with local, state and federal regulations and laws governing business operations.
4. Perform other duties as assigned and as requested.

Qualifications

• Bachelor’s degree and a minimum of two (2 years of professional experience). Masters’ degree may substitute for years of work experience.

Skills and Abilities

• Diplomacy. High emotional intelligence with an appreciation for maintaining relationships with key stakeholders and commitment and ability to maintaining strict confidentiality regarding potentially sensitive information.
• Excellent communicator. Strong oral and written communication skills with ability to produce concise and compelling arguments. Meticulous grammar and spelling skills. Comfort with Chicago style manual a plus.
• Proactive. Highly motivated with the ability to anticipate and identify needs and recommend appropriate solutions or courses of action to relevant stakeholders.
• Proven project management ability. Detail oriented with ability to ensure timely completion of multiple complex assignments. Demonstrated ability to prioritize work to produce high quality outcomes.
• Curiosity and Creativity. Strong reasoning, analytical, and problem-solving skills and ability to devise creative solutions and receptive to feedback to improve upon and enhance recommended solutions.
• Strong interpersonal skills. Passion for cultivating relationships with partners. Able to interact effectively and build collaborative relationships with stakeholders and colleagues.
• Outstanding computer skills. Comfortable using Microsoft Office Applications, WYSIWYG content management systems and social media and familiarity with office equipment such as fax machines and copy machines.

ADA Requirements

This job operates in a professional office environment.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines. 
• This is largely a sedentary role; however, some filing may be required. 
• This would require the ability to lift files, open filing cabinets and bend or stand as necessary.  
• Requires ability to learn new software applications as necessary.
• Must be able to lift up to 20 pounds.  

Disclaimer

This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions as covered under the Americans with Disabilities Act expected of an incumbent.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent.  An incumbent may be asked to perform other duties as required.

Primary Care Coalition is an Equal Opportunity Employer.