The Population Health Program Coordinator will be responsible for providing administrative support and project coordination to the Population Health Department for initiatives that engage a network of community-based organizations and government agencies. 

This position will have multiple responsibilities. The incumbent must be detail-oriented, well-organized, and self-motivated, with the capacity to develop and maintain positive working relationships with all internal and external partners.

Essential Duties

• Schedule and manage internal and external meetings related to assigned Population Health programming. This includes internal planning meetings of PCC staff, small group meetings with partners, trainings, learning collaboratives, and large events
• Draft meeting minutes, ensuring appropriate follow up and communication to key stakeholders
• Respond to partner inquiries, questions, concerns, and urgent requests. Provide support in a timely manner 
• Maintain a detailed and up-to-date contact list of partnering organizations
• Collaborate with program partners and PCC Finance Team for timely completion/submission of invoice processing
• Collaborate across PCC programs to share program successes, challenges, best practices and standard operating procedures 
• Assist in identifying external service providers for different project initiatives
• Perform other duties as assigned

Project Coordination

• Working alongside the Community Resilience Manager, develop and maintain routine processes to monitor program implementation and operations, communicate status to key stakeholders, communicate with grantees, and evaluate progress. As needed, engage in, or monitor process improvement or risk mitigation activities
• Coordinate with program partners to implement the grant application and management portal 
• Maintain day-to-day management of grant management portal for the AAHI grant including preparing monthly and quarterly reports
• Regularly monitor and respond to inquiries about grant programs through various communication platforms including the management portal and email
• Upload and maintain data on program data management software 
• Working alongside the LHI team, develop and track partner contracts to execution
• Track and monitor program budget
• Closely monitor the project timeline and inform team members of upcoming deadlines 

Skills and Strengths

• Ability to write and organize high-quality reports using quantitative and qualitative data 
• Demonstrated excellent organizational skills with the ability manage multi-faceted projects while modeling commitment and enthusiasm
• Demonstrated excellent oral and written communication skills and the ability to communicate effectively with a broad range of stakeholders including clients, clinicians, and governmental officials
• Demonstrated strong interpersonal skills and the ability to interact effectively and build collaborative relationships with diverse clients, stakeholders, and staff members at all levels
• Ability to manage time effectively and demonstrate good problem-solving skills
• Proven strong computer skills in Microsoft Office, Word, Excel, and Power Point
• Self-motivated individual with the ability to work independently with minimal supervision and manage/track multiple processes
• Ability to prioritize work and allocate limited resources resulting in high quality, customer-focused projects, meetings, forums and outreach efforts
• Demonstrated understanding of population health strategies

Education and Experience 

• Bachelor’s Degree required with two to five years of professional work experience in the not for profic or public health sector.
• Tech-savviness and intuitive knowledge to make suggestions to streamline processes utilizing digital platforms and programs 

Telework

This position is approved for telework when activities do not require a physical presence. The job duties may require presence in the PCC headquarters office one day week as well as for additional in person meetings with internal and external customer sets, vendors, and in person PCC staff meetings.

ADA Requirements

This job is remote at this time given the COVID-19 pandemic. However, there is a possibility that this role may, at some point, require the candidate to operate in a professional office environment. In this case, the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

● This role may routinely use standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.
● This is largely a sedentary role; however, some filing may be required.
● This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
● Advanced math skills needed to calculate compensation and analysis.
● Requires ability to learn new software applications as necessary.
● Must be able to lift up to 20 pounds. 

Disclaimer

This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions as covered under the Americans with Disabilities Act expected of an incumbent.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent.  An incumbent may be asked to perform other duties as required.

Primary Care Coalition is an Equal Opportunity Employer.