Controller
 

Work Location	Silver Spring, MD
FLSA Status	Exempt
Full-Time or Part-Time	Full-Time
Telecommuting	No

 
About The Primary Care Coalition of Montgomery County, Maryland

The Primary Care Coalition of Montgomery County, Maryland was founded in 1993 when a group of physicians and health care officials imagined a Montgomery County where every resident had access to high-quality health services. They envisioned a dependable source of primary care for low-income, uninsured individuals in our community and created a framework that shared the responsibility for providing that care across the public and private sectors. The Primary Care Coalition (PCC) was formed to help make their vision a reality.

The PCC, a mid-sized regional non-profit, is deeply connected to the continuum of care for low-income uninsured, ethnically diverse residents of Montgomery County who frequently lead medically and socially complex lives. The PCC strives to provide a coordinated network of high-quality care for vulnerable residents of Montgomery County. The PCC works with the Montgomery County Department of Health and Human Services (DHHS), 12 independent safety-net clinics, six hospitals, and a number of other community partners to help patients’ access the full range of care they need. 

The mission of PCC is to be the catalyst for developing and coordinating a community-based healthcare system that strives for universal access and health equity for underserved community members. The vision of PCC is that all community members have the opportunity to live healthy lives, and that Montgomery County will be the healthiest community in the nation and a model for providing access to high quality and efficient care for all. To learn more please visit www.primarycarecoalition.org.
 
Position Summary
 
The Controller is responsible for the organization’s overall accounting practices.  Manages the financial and accounting systems and performs the functions for general accounting, insurance, payroll and benefits accounting, accounts receivable and payable, purchasing, internal auditing and budgetary controls of the organization. Develops and coordinates appropriate accounting and statistical data for all departments of the organization.
 
Responsibilities
 
Fiscal management

• Directs, establishes, and coordinates the preparation of financial statements and all related activity. Prepares financial statement information reflecting the organization’s cash balance, revenues, expenditures, securities and assets position.  Tracks actual receipts and expenditures against budget and prepares periodic (e.g. monthly, quarterly) reports showing variance of operating results from budget.  Advises COO on areas where there is significant variance or potential for financial risk.  Prepares reports required by regulatory agencies. Assists COO in preparing reports to the Board of Directors and in support of the Board Finance Committee.
• Ensures integrity of General Ledger; processes or oversees processing of payments to vendors and maintains the correct and accurate accounting classification of all expenditures and documents.  Manages regular accounting operations including payables, receivables and cash receipts. Reconciles and maintains bank statements. 

Cash management

• Establishes and implements policies and controls for cash management and reserves that ensure adequate and reliable cash flow to meet organization needs; assures reconciliation of all cash and investment accounts and agreements (accounts, lockboxes, credit cards, etc.)  Advises and works closely with the CEO and COO, as well as Project/Program Directors, in coordinating expenditures with forecasted cash flow.
• Monitors asset acquisition, transfer and disposition activities.  Sets up and maintains asset depreciation and amortization accounts and prepares related schedules.
• Oversees disbursement of grant funds, working closely with Project and Program Directors. Recommends benchmarks for measuring financial and operating performance of PCC.

Controls

• Ensures compliance with local, state, federal and grant budgetary, financial and non-profit reporting requirements.  Ensures records are maintained in accordance with generally accepted accounting and auditing standards. 
• Establishes procedures and systems necessary to maintain proper records and to afford adequate accounting controls and services. 
• Coordinates annual external independent audit; provides documentation and answers auditor questions as needed.  Provides recommendations for procedural improvements in accounting and finance areas, and implements recommendations from external auditors, as directed by COO or CEO.  Provides financial data and charts for Annual Report.
• Provides assessment and recommendations for selection and implementation of automated financial, payroll, purchasing and management information systems.
• Reviews and keeps copies of all contracts and agreements in which PCC is contractually responsible for payment including lease agreements, bank loan contracts, MOUs, insurance coverage, and contracts with funding sources where PCC is responsible for payment under that contract.

Management

• Oversees daily operations of the Accounting department.  Designs, establishes and maintains an organizational structure and staffing to effectively accomplish the department’s goals and objectives.
• Accepts responsibility and accountability for organizational goals and team tasks.  Shares knowledge and expertise willingly and involves appropriate staff in planning, decision-making and problem solving.
• Communicates clearly and effectively with Funder contract managers, rapidly resolving invoice or budget differences or alerting COO to issues.

 Budgeting

• Develops and maintains detailed program budgets in conjunction with customers and program managers.
• Monitors program budget to actual results and makes adjustments when necessary.
• Assists senior management in developing overall PCC annual budgets.

 Additional Duties

• In conjunction with COO and HR Manager, manages relevant aspects of the organization’s insurance programs. 
• Coordinates with and responds to other management members on financial matters and grant proposals as needed.
• Performs other duties as assigned and as requested.

 
Qualifications 
 

• Bachelor’s Degree in Accounting, Finance or Business Administration required.  CPA and/or MBA desirable.
• Five plus years’ experience in accounting and finance required. A graduate degree may be substituted for 3 years of experience. Three or more years of supervisory and administrative management responsibility desirable.
• Thorough knowledge of all federal and state accounting regulations and reporting procedures.
• Thorough understanding of all accounting functional areas.  Experience with accounting computer systems, software and applications.
• Advanced proficiency in financial, accounting, and spreadsheet (Excel) programs, proficient in word processing (Word) programs.
• Strong, verbal, written, analytical and organizational skills.
• High level of ethics, integrity, transparency, and trustworthiness.  Keeps commitments, maintains confidentiality.
• Ability to effectively prioritize and handle multiple tasks.  Demonstrates thoroughness and success with detail work.  Results-focused: maintains productivity with minimal direction and supervision.
• Makes timely and well-reasoned decisions; includes appropriate people in decision-making process.
• Strong interpersonal skills and the ability to collaborate effectively with individuals, teams and committees.
• Can maintain stable and helpful performance under difficult circumstances, operating comfortably in uncertain environment.

 
ADA Requirements

This job operates primarily in an office environment.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently required to sit, stand, talk and hear.  The employee is required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms.  This position requires frequent verbal and written communication skills, math and calculation skills.
 
This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines. 
 
Work involves travel to meetings, conferences and hospitals, which may require long periods of walking and standing.
 
Disclaimer 
 
This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent.  An incumbent may be asked to perform other duties as required.